With constant advancements in technology, management tools have drastically changed the way business operations are carried out in every field. School management systems that were initially leveraged in schools were mainly developed to help teachers and admin with task management.

With that said, new and improved school management systems in use today are not just limited to being school administration software for improving internal management. Modern ECM software used in schools today also aim to provide a constructive platform to allow students and parents to interact with the school faculty freely and manage academic tasks effectively. They come with a variety of powerful features which assist in filling the communication gap between teachers, students, and parents. This is why an effective school management system can prove to be highly useful not only for teachers but also for students and parents. Continue reading this article to find out different ways you can upgrade your school administration software to have helpful features for all three parties.

Keep an Electronic and Easily Accessible Track Record of Attendance

One of the best features of ECM software for schools is the feature of recording attendance electronically. Teachers can easily update the attendance of all the students for every class with just a few clicks. Once the attendance data is entered into the system, it is electronically stored. After this, the faculty or administration staff of the school can use the school management system to generate different attendance reports for a specific class or student for the whole semester.

Furthermore, a school management system can also be used by students or parents to access and review their own attendance record for the semester. This way, students and parents can make more responsible decisions and maintain regular attendance in school by seeing how many times they’ve already been absent previously.

Another benefit of having an attendance recording feature is that it often comes with an SMS feature. The SMS feature can be used to notify parents whenever their child is absent from school. This feature will surely motivate students not to miss school unnecessarily as they’ll have to give an explanation to their parents every time.

Offer Convenient Options for Fee Payment

At the beginning of every semester, parents and students often have to stand in long queues at the bank to pay the school fees on time. This mode of fee payment can often turn out to be a time consuming task. You can free the parents and students of your school from this hassle by introducing an online payment feature on your school management system.

This way, parents and students can simply use the school management system to make an online payment for the fees. Moreover, the online fee payment feature can also be connected with an SMS feature to send reminders to parents for paying the school fees on time. Therefore, this fee payment feature will be helpful in reducing the number of cases with late fee payment issues for your school.

Give Your Students a Platform for Effortless Homework Management

Another important aspect of an efficient school management system is that it can be a useful platform for effortless homework management for students. Students can simply login to the system online and access the instructions for an assignment given in class. This feature will enable students to conveniently view the details and deadlines for a project even if they were absent in class when it was discussed by the teacher.

The students can also use this platform to upload projects and assignments online to submit them to their teachers on time. Many times, the submission of a project gets delayed because the student didn’t make it to class on time or was absent. These excuses don’t have to be entertained by teachers once their school management system integrates homework management features.

Furthermore, the homework management feature can be upgraded with an SMS feature to timely alert students about important deadlines. This feature will remind students to submit their work on the due date of every important assignment.

Integrate Efficient Staff Management Tools

Modern school administration software should also have efficient management tools to help in the monitoring of employees. It can have different features like attendance, generation of payrolls, and the option to submit leave applications online so that the school is better able to manage the affairs of its employees. “You can also use a mass notification system for schools to keep everyone easily in the loop about important updates.”

Have Better Exam Management Tools

The next way you can modernize your school management system is by adding exam management tools to it. Exam management tools will help teachers shift marked assessments to digital methods of online testing. Teachers can then simply design question papers for a class and upload them on the system for students to take.

Using such exam management tools to carry out online tests will help your educational institution by minimizing the burden on the administration staff. They will no longer have to deal with the printing or safe keeping of answer sheets as they will all be uploaded on the school management’s system directly. Furthermore, administration staff will not be required to physically invigilate students during examinations and this will save their time.

Even when your school management system is not equipped with online testing features it can still have valuable exam management tools on it. Faculty members can make use of these tools to grade tests automatically or to generate semester reports for the whole class. Moreover, exam management tools can also be used to publish the checked copies of answer sheets or upload grades for a test online. Such features can allow students to access test results and review their performance even from home.

We hope reading this article has helped you find out about some of the most powerful features of a school management system. Make sure to upgrade your school’s management system with the functions explained above to enjoy their maximum benefits.

Author Bio:

Brandon Harris is the vice president of Smooth Solutions founded by his father Michael Harris, who has been a pioneer in document scanning industry for over 35 years. A leading Document Scanning Services in New Jersey, they are experts in providing School administration software and school management system.

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