The Best Ways To Utilize Office Printers

With the advent of technology, people start using more technology like scanning documents, saving and sending large files using cloud computing. But, with the heavy use of technology, we cannot say today’s world is completely paperless. In offices, people use papers to print contract forms, drafts proposals, and many useful articles to read after office hours. Even with the trend of scanned signature, the importance of physical signature on papers is relevant. So, if you are going to print, you cannot ignore the effect of printing cost per page on your pocket as well as on the environment.

Here, this write-up will guide you about the best ways to utilise office printer:

• Use Minimum Ink Consumption

The best way of using the least ink consumption is to always remember three words: Spranq eco sans. As these are not just words but spreading an eco-friendly message in itself. Here, eco-friendly refers to save money on ink consumption. Each Spranq eco sans character contain thousands of tiny holes to save more ink and most importantly these are visible with naked human eyes. The best part of this font is that it consumes almost 30-40% less ink compared to other fonts. So, if you want this ink saving font, you can easily download it from the internet.

• Always Print Documents In “Draft” Mode

Black & white documents consume less ink compared to coloured documents. So, always set your printer setting in “draft” mode to get by default B&W print out of every document. Black & White option deliver fine quality printout for your routine work. But on the other side, if you need a high-quality output with containing charts, graphs and images in your documents then colour printouts are the good option. Otherwise, for in-house projects, it is a costly affair.

• Always Stick To The Laser Printer

As we found there are dozens of inkjet and laser printer around us. But if you are thinking to buy, the laser printer is on the top choice of the buyers because of its unique features. These print fine quality black & white documents than an inkjet printer. Although on pricing factor laser is costly but for long life, it is quite cheap, compared to inkjet of any brand like canon ink cartridges or hp ink cartridges. Laser printers are where growing on the quality parameter, at the same time not lagging behind on speed factor. Its speed is proven much faster than inkjet printers.

• Don’t Waste Paper

Proper utilisation of paper is important for every individual. So, when you are money saving mode there are very bright chances for you to spend money on poor quality papers. Which is not fine. Try to buy some good quality paper which will cost you little more but can benefit you with both side printing options.

• Try To Print-less

Many a time, we have a chance to save paper by saving documents in PDF files. As this is a good option to save paper as well as optimum utilisation of office printer. You can save all your important files via clouds means in email for future reference. To sign papers e-signatures are worthful. You can also pay e-bills and save the receipt in your email too.

Bottom Line

Printers are an indispensable asset of every organisation. Its proper utilisation is equally important as another asset. So, hope the above tips help you in making its proper utilisation.

Author Bio

David Blakey is a blogger by profession with 5 years of experience. He is associated with a Hot Toner, selling hp ink cartridges online in Australia. He is an admirer of sharing his innovative ideas with others on the technology trends.