An efficient attendance software can help in keeping track of the work done by employees and their time off requests. There are many software systems that are available in the market. Hence, a lot of research has to be conducted in order to make the right decision when it comes to purchasing the attendance system. The first step is to understand the different types of software that is available in the market. Also, it is very important to understand the trend in attendance systems, too. Some of the key trends are:
Attendance Tracking That is Automated
An automated attendance system is a new way of tracking on a cloud. Also, this is a real-time data tracking system that gives user-friendly way of tracking the attendance of your employers. In addition to all of this, this system provides data in the form of sophisticated dashboards that can be accessed using mobile phones or tablets.
Different Types of Tracking
There are a number of tracking systems that are available in the market. Organizations purchase the tracking system based on their budget and requirements they have in hand. Some of the important types of tracking systems that are available in the market include:
Interactive Voice Systems – This is usually used by organizations that have a major of the workforce working from remote locations. Employees usually start their work day by calling in a landline or mobile number. This is being adopted by many organizations.
Biometric systems – This type of attendance system uses the individual’s physical characteristics to track the presence of the individual in the particular environment. Some of the most common types of biometric systems are finger-based, eye-based, and face-based scanning systems.
Web-based Login Systems – This type of attendance system is best suited for offices where employees work from desktops or laptops. A static IP address is created every time the employee logs into the computers. This provides a digital punch in signature to the system.
Time card systems – This is a little advanced version of the old punch clock. Every employee is provided with a mini card that is used to swipe against the machine. This captures the time-in and time-out data.
The Cost Elements Involved In Attendance Tracking
The usual cost elements associated with attendance tracking are the software and hardware components. The web-based systems don’t need any hardware components because only the software is required for attendance tracking. A biometric system usually costs around $1000, a simple card reader costs somewhere close to $350. Also, the software to be used depends on the size of the business. Large enterprises need more sophisticated hardware and software systems than small enterprises. There are certain attendance tracking systems that are weather resistant, too. The chip that is used in cold weather are called cold weather chips. This chip works in freezing temperature, too. Hence, this gives enterprises to carry out business operations in unheard of places.
All the above-mentioned trends show how far technology has come with respect to an attendance system. As everyone knows that tracking time and attendance is not easy, people have to choose the right kind of system that can integrate a large number of features into the attendance tracking. The software should be able to handle all the needs of the organization. All the data point should be accurately tracked. If the accuracy is compromised, the entire system becomes obsolete. There are certain systems that are run by Wi-Fi systems, too. This improves the overall sophistication of the attendance system and helps in improving the overall reliability of the system, too.
